Educational Foundation Scholarship Information

The Petroleum & Convenience Marketers of Alabama (P&CMA) Educational Foundation awards at least ten one-year scholarships of $2,000 each to full-time employees and/or the children (including adopted and stepchildren) of full-time employees of P&CMA member companies (active, associate, and affiliate).

Note: Children of owners of P&CMA member companies are not eligible for this program.

This scholarship program is designed for average and above-average students who are active in their school and community. It intentionally does not focus on students with top academic records, as they often qualify for other scholarship opportunities. Winners are selected by an independent committee of educators who are not affiliated with P&CMA.

Scholarships may be used at any accredited, nonprofit college, university, or technical institute in the United States.

If one of your employees (residing in Alabama) or their child is currently a high school senior or a college freshman, sophomore, or junior, and will be enrolled full-time in the upcoming academic year, they may be eligible—provided the employee has worked with your company for at least one year.

This is a valuable member benefit you can offer to your employees. Please share this opportunity with those who may be eligible.

Philosophy

The Petroleum & Convenience Marketers of Alabama (P&CMA) Educational Foundation has established the P&CMA Educational Foundation Scholarship Program to achieve a number of highly desirable objectives. The program assists the sons and daughters of full-time employees of P&CMA member companies by providing scholarships to help the parents of the recipients with college expenses. But, more importantly, the program takes an innovative approach to awarding scholarships. This approach recognizes that students who have outstanding academic records usually receive a large number of scholarships based on academic merit, but there are many deserving students with average and above-average records who do not necessarily receive awards based on academic merit. Accordingly, the Foundation makes awards to these students whose academic credentials fall into the average and above-average category.

Eligibility

Those eligible to apply for P&CMA Educational Foundation Scholarships are high school seniors and college freshmen, sophomores, and juniors, who are either full-time employees of P&CMA member companies (32 hours or more), or are the sons and daughters (including adopted and stepchildren) of full-time employees of P&CMA member companies. The parent-employee must be a resident of Alabama and must have been employed by a P&CMA member company (active, associate, or affiliate) for at least one year as of January 1 of the year in which the scholarship is awarded. In addition, if you or your parent/guardian are eligible employees at the time you are notified that you have been selected to receive an award, you will retain the award for the full academic term. Children of owners of P&CMA member companies are not eligible to apply for the scholarships.

Scholarship Awards

The P&CMA Educational Foundation is awarding one-year scholarships in the amount of $2,000 each. The scholarships may be applied to educational expenses at any accredited, nonprofit college, university, or technical institute in the United States. A recipient may transfer from one institution to another and retain the award. Recipients of these awards may reapply for an award each year, if they or their parents continue to be employed by a member company and continue to be a resident of Alabama. There is a new competition for these awards each year. Winning an award one year does not necessarily mean that a recipient will win the following year.

Application Procedure

To ensure a high level of professionalism in working with students, parents, high schools, and colleges, the P&CMA Educational Foundation Scholarship Program is administered by International Scholarship and Tuition Services, Inc. (ISTS), a firm that specializes in the management of sponsored scholarship programs.

To apply for a scholarship online, visit:
aim.applyISTS.net/PCMA
If prompted for a program key, use: PCMA

Create an account or log in with your existing ISTS account to access the application.
Be sure to submit all required materials by the deadline listed on the ISTS site.

Selection of Scholarship Winners

To ensure complete impartiality in the selection of recipients and to maintain a high level of professionalism, the program is administered by International Scholarship and Tuition Services, Inc. (ISTS), a firm specializing in managing sponsored scholarship programs.

In selecting winners, the committee evaluates applicants based on academic achievement, standardized test scores, community involvement, and extracurricular activities. Final selections are made in alignment with the program’s philosophy of supporting average and above-average students who are engaged in their school and community.

All applicants will be notified of the results once the selection process is complete.

Responsibilities of Recipients

Scholarship recipients whose parents are employed by P&CMA member companies, must enroll as undergraduates in the fall of the year in which the scholarships are awarded. Scholarship recipients must continue in school for the entire academic year without interruption (two semesters or three quarters as a full time student), barring illness, emergency, or military service. Scholarship recipients are responsible for making certain that their scholarship checks are delivered to the appropriate office at the institution. Failure to meet these responsibilities may result in the loss of the scholarship award.

Payment of Scholarship Funds

Checks will be issued in early August and December to each recipient’s mailing address and made payable to the institution on his/her ISTS profile page.

Program Administration

The P&CMA Educational Foundation Scholarship Program is administered by:

International Scholarship and Tuition Services, Inc. (ISTS)
40 Burton Hills Blvd., Suite 170
Nashville, TN 37215
Phone: 855-670-4787
Website: https://aim.applyISTS.net/PCMA

If applicants have questions, they may contact ISTS by:

Funding for this program is made possible through the generous support of contributors to the P&CMA Educational Foundation.

For additional questions, you may also contact Hollan Smith at P&CMA at (334) 272-3800.

Tips & FAQs for a Successful Scholarship Application

  • Start early. Don’t wait until the last minute to complete the application.

  • Proofread your application, particularly the essay response. Pay close attention to grammar, punctuation, and spelling mistakes. It is highly recommended that you have an advisor or teacher read over your complete application before submission.

  • Follow the directions in the essay prompt. Pay close attention to both content and word count when writing your essay.
  • Be yourself. There is no “right” answer.
  • Don’t procrastinate. Deadlines are final. Your application will not be considered if it is late.

Applicants must meet all of the following criteria:

  • Be a high school senior, college freshman, sophomore or junior.
  • Be either a full-time employee (32 hours or more), or a son or daughter (including stepchildren) of a full-time employee who is employed by a P&CMA member company in good standing.
  • The employee must be a resident of Alabama and must have been employed by a P&CMA member company for at least one-year as of January 1 of the year in which the scholarships are awarded.
  • The employee must be employed at the time awards are announced.
  • Children of owners of P&CMA member companies are not eligible to apply for the scholarships.

Note: If you or your parent/guardian is an eligible employee at the time you receive notification that you have received an award, you will retain the award for the full academic term.

TBD.

TBD.

An independent selection committee will evaluate the applications and select the winners. The committee will consider:

  • Standardized test scores
  • Community involvement
  • Academic achievements and records

Decisions of the selection committees are final and are not subject to appeal. No application feedback will be given.

  • 10 or more scholarships will be awarded annually and are not renewable.
  • The award amount is $2,000.
  • Students may reapply each year as long as they continue to meet the eligibility criteria.
  • The scholarships will be applied to tuition, fees, books, supplies and equipment required for course load at accredited, nonprofit two or four-year colleges, universities, or technical institutes in the United States.
  • Students may transfer from one institution to another and retain the award.

This scholarship is not renewable, but applicants can apply each year as long as they meet the eligibility criteria.

You should list your first choice on the application.

You may update your final school choice on the My Profile page at https://aim.applyISTS.net. If you are chosen to receive an award, it will be your responsibility to make sure your college is updated at least 30 days prior to the check issue date stated in the award notification so your check can be issued accordingly. This will not update any application or acceptance forms; however, all awards are issued based on the My Profile page.

  • Go to https://aim.applyists.net/PCMA
  • You will be taken to the main log-in page for International Scholarship and Tuition Services (ISTS).
  • Create an account or log into your existing account, if you have one.
  • You will then be taken directly to the application.

NOTE: Incomplete applications will not be considered.

You should list your first choice on the application. If you are chosen to receive an award, it will be your responsibility to make certain ISTS is aware of your final school choice so that your check can be issued accordingly.

Allow five to seven business days after uploading documents for your online status to update. You may monitor your status of each required form and attachment on your home page at https://aim.applyists.net/

  • Not Started – the form has not been requested or started
  • Started – the form has not been submitted and will not be considered.
  • Submitted – the form has been submitted, but is not Complete.
  • Complete – all required forms and attachments (if applicable) have been received and your application will be considered for the scholarship.

You may also monitor the status of your attachments and recommendations (if applicable).

  • Not received – the attachment has either not been received or has been rejected.
  • Requested – the form request has been created, but the form has not been started.
  • Processing – the attachment has been received and is being reviewed.
  • Accepted – the attachment has been verified and accepted by ISTS.

It is the responsibility of the applicant to monitor the progress of all application requirements to make sure the application is complete. The status Complete will display on the home page when all forms have been submitted and all documents have been verified.

Previously uploaded documents that are no longer displayed with a status on the home page have been rejected. The most common reasons for a rejected document are as follows:

  • The document uploaded is not one of the accepted file types: .pdf, .tif, .png, .gif, .jpeg, .jpg, .bmp and .xps.
  • The document uploaded was not the document requested.
  • Not all pages of the document were contained in the file.
  • We cannot open the file. The file may be corrupted or password protected.

Refer to the upload section of your application for the details of the required documents and upload a new file that meets the criteria stated.

You may create a .zip file containing more than one file as long as everything included is in an acceptable format (i.e. .pdf, .tif, .png, .gif, .jpeg, .jpg, .bmp and .xps.)

To use this format, follow the steps outlined below:

1. Create a new folder on your Desktop, name it the document type you will be uploading. For example, Test Scores, Transcript, or Financial Documentation.
2. Move all the pages you wish to upload into the new folder.
3. Right click on the document from your Desktop:
3 a. PC Users: select “Send to,” followed by “Compressed (zipped) folder.”
3 b. Mac Users: select “Compress ‘[folder name]’.”
4. Your new .zip file will be located on your Desktop, ready to upload.

Official transcripts must be obtained through your high school administration office, or your college registrar office. These transcripts are normally printed on official letterhead and/or state that they are official. These may contain a signature.

Note: Your official transcript may come to you in a sealed envelope, stating it will become unofficial if opened. When scanning or copying your official transcripts, a watermark may appear noting they are now unofficial. Despite any watermarks or sealed envelopes, you may open the envelope if needed to upload the document. These documents will still be considered official for our purposes. When scanning or copying, you do not need to include a copy of the sealed envelope.

Unofficial transcripts may be accessed through your school’s online student portal. These pages must still be converted to one of the acceptable file formats. There are free tools available that will allow you to save various documents (including web pages) as a PDF. Unofficial transcripts must contain your name and the school name and contact information.

DO:

  • Upload in the correct file format.
  • Only upload the requested documents.
  • Black out any Social Security numbers on the documents you are uploading. This is not required, but advised.
  • Return to your Home page at https://aim.applyISTS.net to verify your documents have been accepted.

DON’T: 

  • Upload a Microsoft Word™ document (.doc, .docx).
  • Upload more than the requested documentation.
  • Assume your documents are correct and accepted once you have uploaded them.
  • Upload a document stating you are mailing your documents.
  • Assume the required document does not pertain to you. If the application states the document is required, your application will remain incomplete if you do not provide that document.
  • Password protect your uploaded documents. Password protected documents will be rejected.

The required supporting documents must be uploaded to your online application by the application deadline. If you do not follow the upload instructions exactly, your application may not be considered. Documents that meet the criteria required for the scholarship application, and are uploaded by the deadline, will be processed and considered on time.

  • Notifications are sent to recipients and applicants not selected to receive an award via email by the beginning of May. For recipients, an Acceptance link will be displayed on the home page following the notification.
  • Add [email protected] and [email protected] to your email address book or “safe senders list” to ensure these important emails are not sent to your junk mail folder.
  • Do not ‘opt out’ of any email sent from [email protected] or [email protected]. You may not receive vital information regarding your scholarship applications.

Note: Your email address will only be used to communicate with you about your scholarship applications or other opportunities administered by ISTS for which you may be eligible to apply. We will not provide your email address to any third parties.

You must enroll as a full-time undergraduate student in the fall of the year in which the scholarships are awarded, continue the entire academic year without interruption unless approved by scholarship sponsor, deliver your scholarship check(s) to the proper office at your institution, and notify ISTS should your check not arrive within 30 days of the issue date.

  • Return to https://aim.applyists.net/PCMA
  • Log into your account.
  • Make any necessary changes.
  • You do not need to resubmit your application. Your changes are saved each time you click “Next Page.”

  • Return to https://aim.applyists.net/
  • Log into your account.
  • Click the Profile Tab.
  • Update any necessary information and it will automatically update within your application.

  • You must enroll as an undergraduate in the fall of the year in which the scholarships are awarded.
  • You must continue in school the entire academic year (2 semesters or 3 quarters as a full time student) without interruption unless approved by scholarship sponsor.
  • You must deliver your scholarship check(s) to the proper office at your institution.

NOTE: Failure to meet these responsibilities can result in the loss of the scholarship award.

Checks will be issued in early August for the Fall semester and early December for the Spring semester to each recipient’s mailing address and made payable to the institution on the profile page. If your college or mailing address changes in between the Fall and Spring semesters, log onto https://aim.applyISTS.net and update the information on your My Profile page.

  • Notifications of scholarship winners are sent about the middle of May.
  • Winner notifications will be sent by mail.
  • Non-winner notifications will be sent by e-mail.
  • Past experience indicates that e-mails are sometimes not received or successfully delivered. Be certain to provide us with your most current e-mail address.
  • Decisions of the selection committees are final and are not subject to appeal.

Tax laws vary by country. In the United States, scholarship funds used exclusively for the payment of tuition or textbooks are normally not taxable. The scholarship recipient is responsible for taxes, if any, that may be assessed against his or her scholarship award. We recommend consulting your tax advisor for more guidance. You may also click here to consult IRS Publication 970 for further information.

To ensure complete impartiality in selection of recipients and to maintain a high level of professionalism, the program is administered by International Scholarship and Tuition Services, Inc., a firm that specializes in managing sponsored scholarship programs.

You, the applicant, must register with a personal email address. Do not use a parent’s work email address. Your My Profile page should reflect your legal name and contact information. If your parent’s information is needed, it will be specifically asked for on the application.

For additional information regarding the scholarship program call toll free (855) 670-ISTS (4787). Our offices are open Monday through Friday from 8:00 AM to 5:00 PM Central.

ISTS
Email: [email protected]
Subject Line: PCMA
Phone: (870) 670-ISTS

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